POB Library Minutes Not Approved by the Board of Trustees

CALL TO ORDER: Chairperson Joseph Eisner called the meeting to order at 6:30 PM in Meeting Rooms C and D of the Library. Present were Trustees Marilyn Leibowitz, Stefanie Nelkens, Library Director Gretchen Browne and Recording Secretary Ruth Guarnera. Mr. Polansky previously informed the Board he would not attend the meeting because he has a conflict of interest with the meeting room procedures. Mrs. Gross was absent with prior notice.

Upon motion by Mrs. Leibowitz, seconded by Mrs. Nelkens, the Board immediately retired into Executive Session to discuss labor negotiations. There was no action during the session. The public portion of the meeting resumed at 6:35 PM . Routine business was conducted until 7:00 PM.

MINUTES: The Minutes of January 16, 2008 were accepted as written in a motion by Mrs. Leibowitz, seconded by Mrs. Nelkens.

REVENUE & DISBURSEMENTS: Received and filed.

BILLS FOR PAYMENT: The schedules of bills dated 1/31/07 and 2/12/08 were approved in a motion made by Mrs. Nelkens, seconded by Mrs. Leibowitz.

At 7:00 PM the attendees listed in the attached attendance joined the meeting. The first order of business was a motion made by Mrs. Leibowitz, seconded by Mrs. Nelkens to approve the Memorandum of Agreement between the Plainview-Old Bethpage Public Library and the Plainview-Old Bethpage Public Library Association as follows:

BE IT RESOLVED, that the Board of Trustees hereby approves a Memorandum of Agreement between the Plainview-Old Bethpage Public Library and the Planview-Old Bethpage Public Library Association, Plainview-Old Bethpage Congress of Teachers, setting forth the terms and conditions of employment for the period July 1, 2008 through June 30, 2011;

AND BE IT FURTHER RESOLVED, that the Board hereby authorizes and directs that the Board President execute said Memorandum of Agreement on its behalf. Mr. Eisner signed the agreement.

Prior to the meeting Mr. Polansky and Mrs. Gross expressed verbal approval of the Memorandum.

PUBLIC PARTICIPATION: Jeanine Sharkey, a library student observing the meeting, was welcomed.

Mrs. Browne introduced 2007 Siemens Competition Team Winners Janelle Schlossberger and Amanda Marinoff and offered congratulations on their contribution to science and the community. They were presented with a bookmark and poster created in their honor.

DIRECTOR REPORT:
Mrs. Browne discussed the following:
- A proposal from Industrial Appraisals has been received and Mr. Ruf, Assistant Superintendent for Business for the POBSCD, has been contacted requesting a date to discuss the district's insurance coverage of the LIbrary. Mr. Eisner would like assurance that the Library is adequately insured. Our insurance agent will attend the March meeting.
- The lobby doors are scheduled for installation at the end of this month.
- We have received a check from our insurance company for the replacement of the window damaged during the burglary.
- Security and meeting room procedures will be discussed later.
- The budget is being prepared.
- The staff continues to learn the acquisitions module which is excellent for ordering and invoicing.
- We have received a proposal for a new circulation desk and will be meeting with another vendor later in the week.
- The Book Club in a Bag has been successful; we have 12 reservations. Mrs. Nelkens suggested advertising the program in the Pennysaver.
- Mrs. Silkes presented a demonstration of our online databases to a group of teachers at the POBJFK High School. It was well received.
- Mrs. Browne will give testimony to the NYS Assembly Ways and Means Committee on March 7th.

The following reports were received and filed:
- Library Statistical
- Family Center Statistical
- Circulation Control
- Community Service
- Community Service Program
- CES/YES
- Family Center
- Family Center Program
- Media Center
- Reference

UNFINISHED BUSINESS:
Restrooms Security - Mrs. Browne discussed the location and number of security cameras recommended by Satellite Security. Mr. Eisner would like additional estimates.
Meeting Room Policy - After considerable discussion and many suggestions by the Trustees, Ms. Pontillo and members of the audience, Mr. Eisner requested Mrs. Browne and Ms. Pontillo review the policy and present it to our attorney. Mr. Eisner would like to see a list of bona fide Plainview-Old Bethpage organizations that use our meeting rooms. Mrs. Nelkens commended Ms. Pontillo for her work on the procedures.

NEW BUSINESS:
Personnel & Salary Changes - On a motion by Mrs.Liebowitz, seconded by Mrs. Nelkens, the personnel and salary changes were approved.
State Annual Report - The report was acknowledged by the Trustees.

OTHER BUSINESS:
Mrs. Nelkens applauded the Family Center Winter Reading Program brochure.

ADJOURNMENT: There being no further business, Mrs. Nelkens moved the meeting be adjourned. Mrs. Leibowitz seconded and upon unanimous vote, the meeting ended at 8:40 PM.

Respectfully submitted,

Ruth Guarnera , Recording Secretary

ATTENDANCE

Staff
Victor Fischer
Eileen Sill
Eileen Schmitt
Maria Pontillo
Gary Peluso
Sandi Silkes

Residents
Jeannine Sharkey
Amanda Marinoff
Deenie Marinoff
Janelle Schlossberger
Lori Schlossberger