POB Library Minutes Not Approved by the Board of Trustees

CALL TO ORDER: Chairperson Joseph Eisner called the meeting to order at 6:45 PM in Meeting Rooms C and D of the Library. Present were Trustees Marilyn Leibowitz, Stefanie Nelkens and Michael Polansky, Library Director Gretchen Browne, Recording Secretary Ruth Guarnera and staff members Sandi Silkes, Eileen Sill, Adrienne Stern and Marilyn Stolove. Trustee Elaine Gross was absent with prior notice.

PUBLIC PARTICIPATION: None

REORGANIZATION OF BOARD: Mr. Polansky made a motion, seconded by Mrs .Leibowitz to elect Joseph Eisner Chairperson and Stefanie Nelkens Vice-Chairperson. Upon unanimous aye vote, the motion carried.

APPOINTMENT OF OFFICERS: The Appointment of Officers, with the exception of the Accountant/Auditor, was accepted in a motion made by Mrs. Leibowitz, seconded by Mr. Polansky.

ADOPTION OF STANDING RESOLUTIONS : Adoption of Standing Resolutions was accepted with the following amendments: Mileage allowance “This will be changed according to IRS guidelines.” “Authorize the Director to sign purchase orders and designate the managers of the Business Office, Community Services and Family Center Departments to sign purchase orders.”

MINUTES: The Minutes of June 18, 2008 were accepted as written in a motion made by Mrs. Nelkens, seconded by Mrs. Leibowitz.. Mr. Polansky would like our attorney’s opinion on the $5000 “For Our Soldiers” grant. He requested Mrs. Browne contact Senator Hannon’s office in order to determine if the grant funds can be held pending investigation of a 503c3 status.

REVENUE & DISBURSEMENTS: Received and filed.

BILLS FOR PAYMENT: The schedules of bills dated 6/13/08 and 7/10/08 were approved in a motion made by Mr. Polansky, seconded by Mrs. Leibowitz.

DIRECTOR REPORT:
Mrs. Browne discussed the following:
- External Audit – This will be discussed in Executive Session.
- Building Assessment – Industrial Appraisals will contact the library with a date for the appraisal.
- Special Projects – We have received notification of a $10,000 grant for the design and installation of a service desk; therefore, the Trustees have agreed to use the $8500 budgeted for a surveillance system towards the purchase of a circulation desk.
- Dormitory Legislation – the legislation allowing the Library to borrow money through the NYS Dormitory Authority has been signed.
- Gifts and Donations – Mr. Kaufman’s son Neil discussed purchasing new lounge seating with signage dedicated to his mother. This must meet Board approval. Mrs. Wright has purchased a cherry tree which will be planted in the near future.
- 403B – A representative of CGAA will meet with us on how best to manage the new IRS 403B regulations. The Long Beach Director has contacted the OMNI Group asking them to consider offering their services to libraries on a consortium basis.
- Mrs. Browne discussed the house fire at the home of Mary Ellen Chibnik, an employee of the Family Center. The Board commended Mrs. Browne and the Family Center staff for their caring and concern during this difficult time.
- Mrs. Browne discussed the interesting workshops and exhibits at the ALA Conference in Anaheim which she and Chris Tooker attended.
- A core collection for databases for the public was the topic of discussion at a NLS meeting. Having a core collection will whittle down the number of databases ultimately resulting in a cost reduction for the database line.
- We will try removable stanchions for 15 minute parking slots.

The following reports were received and filed:
- Family Center Statistical
- Business Office Quarterly
- Circulation Control
- Community Service
- Community Service Program
- CES/YES
- Family Center
- Family Center Program
- Media Center
- Reference
- Financial Statement Plainview-Hicksville Garden Club

UNFINISHED BUSINESS:
Procurement Policy - Tabled
Gifts and Donations Policy – Tabled
Use of Library Facilities for Meetings & Other Purposes -Tabled.

NEW BUSINESS:
Personnel & Salary Changes - On a motion by Mr. Polansky, seconded by Mrs. Leibowitz, the personnel & salary changes were approved.

PUBLIC PARTICIPATION: Mrs. Silkes expressed concern as to how the Library will be able to pay for the Tutor.com database and said if “For our Soldiers” received a grant for a program which is not part of the Library’s mission, isn’t there a way to secure $5000 for the Tutor.com data base? Mrs. Browne assured Mrs. Silkes she is not concerned about the funds; there are funds in the Reference and Family Center database lines and reiterated a core collection of databases will result in a cost reduction on the database line.

Executive Session: At 8:15 PM Mrs. Leibowitz made a motion to enter into Executive Session to discuss employment of an independent contractor in accordance with Section 105 of the New York State Public Officers Law. Mrs. Nelkens seconded the motion. There was no action taken and upon motion by Mr. Polansky, seconded by Mrs. Nelkens, the public portion of the meeting resumed at 8:30 PM.

ADJOURNMENT: There being no further business, Mrs. Liebowitz moved the meeting be adjourned. Mrs. Nelkens seconded and after unanimous vote, the meeting ended at 8:35 PM.

Respectfully submitted,

Ruth Guarnera , Recording Secretary