POB Library Minutes Not Approved by the Board of Trustees

CALL TO ORDER: Chairperson Joseph Eisner called the meeting to order at 6:45 PM in Meeting Rooms C and D of the Library. Present were Trustees Elaine Gross, Marilyn Leibowitz, and Stefanie Nelkens, Library Director Gretchen Browne, Recording Secretary Ruth Guarnera and staff members as per the attached attendance.

PUBLIC PARTICIPATION: None

MINUTES: The Minutes of May 21, 2008 were accepted as written in a motion by Mrs. Leibowitz, seconded by Mrs. Nelkens. Mr. Eisner abstained, not having attended the meeting.

REVENUE & DISBURSEMENTS: Received and filed.

BILLS FOR PAYMENT: The schedules of bills dated 5/19/08 and 6/02/08 were approved in a motion made by Mrs. Nelkens, seconded by Mrs. Gross

DIRECTOR REPORT:
Mrs. Browne discussed the following:

- Senator Hannon's $10,000 legislative appropriation may be used for any project in the Library .
- Our attorney has determined the $5,000 "For Our Soldiers" grant is not a proper use of public funds. Chris Tooker, Sue Victor and Renee Zeichner were commended for their work on this project.
- Upon advice of our attorney, Mrs. Leibowitz made a motion, seconded by Mrs. Nelkens, to increase the Personal Property of Others to $250,000. The motion passed, all Trustees voting aye. Increasing the coverage for "Property Floater Inventory Records" to $500,000 was approved in a motion made by Mrs. Leibowitz, seconded by Mrs. Gross.
-Approval for Industrial Appraisals to evaluate the building and its contents at a cost of $2600 was made in a motion introduced by Mrs. Gross, seconded by Mrs. Leibowitz.
-The Director will contact Assemblyman Lavine’s office regarding the Dormitory Authority Funding.
-As of this date we have not had further word from the Wright, Cooper and Kaufman families regarding their proposed gifts to the library.
-The NLS consortium is pricing Tutor.com, a homework help database. The purchase of video games is being considered for the new budget year.
- Mrs. Browne thanked the Trustees, Staff and Friends who marched in the Memorial Day Parade and noted the recognition received by Chris Tooker, Sue Victor and Renee Zeichner.
- A car accident on June 8^th which damaged the exterior of the auditorium was described. Staff members Linda Prussein, Tom Miles, Elaine Zimmer, Heather Greco and Gary Peluso are to be commended for the professional manner in which the situation was handled.
- There will be a meeting at NLS on June 25^th to discuss the 3^rd party administrator for 403B plans. More information will be available for the next meeting.
- We will apply for capital funds for construction projects in the next fiscal year. Replacing the remainder of the lighting in the library is planned.
- Mr. Eisner will review Jaspan Schlesinger Hoffman’s new retainer agreement.
- Sandi Silkes, Marilyn Stolove and the Director attended a workshop on radio frequency identification tags
-“Picturing America” reproductions of America’s art treasures will be displayed in the Gallery before going on permanent display in Meeting Rooms A & B.

The following reports were received and filed:
- Library Statistical
- Family Center Statistical
- Circulation Control
- Community Service
- Community Service Program
- CES/YES
- Family Center
- Family Center Program
- Media Center
- Reference
- Financial Statement from Relay for Life

UNFINISHED BUSINESS:
Procurement Policy - tabled until the July meeting
Staff Attendance at Conferences Policy - The policy was approved in a motion made by Mrs. Nelkens, seconded by Mrs. Leibowitz.
Use of Library Facilities for Meetings & Other Purposes -The procedure was approved with the removal of the last sentence on page 2. “For purposes of these Guidelines, library board members and candidates are considered candidates for public office or public officials”.
Gifts and Donations Policy – To be reviewed at the July meeting.

NEW BUSINESS:
Personnel & Salary Changes - On a motion by Mrs. Gross, seconded by Mrs. Nelkens, the personnel & salary changes were approved.

OTHER BUSINESS:
- Mrs. Leibowitz made a motion authorizing the Chairperson to sign the Collective Bargaining Unit Agreement. Upon second by Mrs. Gross, the motion passed.
- Maria Pontillo and Renee Zeichner were thanked for their work in revamping the Website.
- In a memo to the Director, Ms. Pontillo noted 102 meeting room packets were sent out and 50 returned and processed. The new procedure is working smoothly.

Executive Session: Mrs. Gross made a motion, seconded by Mrs. Nelkens to enter into Executive Session at 8:15 to discuss the performance of a person with whom we have a contract. There was no action taken during the session. Upon motion by Mrs. Leibowitz, seconded by Mrs. Gross, the public portion of the meeting resumed at 8:25 PM.

ADJOURNMENT: There being no further business,Mrs. Liebowitz moved the meeting be adjourned. Mrs. Nelkens seconded and upon unanimous aye vote, the meeting ended at 8:30 PM.

Respectfully submitted,

Ruth Guarnera , Recording Secretary

ATTENDANCE
Claude Caplin
Rita Hansen
Pat Pollack
Jeannine Sharkey – Intern
Chris Tooker
Janice Weinman
Sue Victor
Renee Zeichner