POB Library Minutes Not Approved by the Board of Trustees

CALL TO ORDER: Vice Chairperson Marilyn Liebowitz called the meeting to order at 6:30 PM in Meeting Rooms C and D of the Library. Present were Trustees Stefanie Nelkens and Michael Polansky, Library Director Gretchen Browne, Recording Secretary Ruth Guarnera, resident Frances Werner and staff members as per the attached attendance. Trustees Joseph Eisner and Elaine Gross were absent with prior notice.

PUBLIC PARTICIPATION: Mrs. Werner asked about the Jewish Genealogy Society meeting at the Library on Sunday afternoons.

MINUTES: The Minutes of April 16, 2008 were accepted as written in a motion by Mr. Polansky, seconded by Mrs. Nelkens.

REVENUE & DISBURSEMENTS: Mr. Polansky questioned the miscellaneous revenue code; Mrs. Browne explained the revenues.

BILLS FOR PAYMENT: The schedules of bills dated 4/30/08 and 5/15/08 were approved in a motion made by Mr. Polansky, seconded by Mrs. Nelkens. Mr. Polansky requested the Minutes reflect he is voting for check 53277 because the vendor provided the service and without his vote, could not be paid; he does not approve of the program which promotes childhood obesity.

DIRECTOR REPORT:
Mrs. Browne discussed the following:

- The Plainview-Old Bethpage Public School District carries blanket coverage on our building. The issue of valuable coverage and protection for the property of others is tabled until the next meeting.
- Assemblyman Lavine has provided sponsorship for a bill which will allow the Library to use the services of the NYS Dormitory Authority for financing future projects.
- The litigation case in which a patron tripped over a sprinkler head has been resolved.
- Leaking pipes in the basement, which necessitated turning off the water for the entire building, was discussed. Other plumbing issues were also discussed.
- We are awaiting estimates on the eastside lobby automatic door opener.
- Architect John Grillo will recommend a contractor to insert the missing panels on the loading dock and perimeter of the Family Center.
-The Final Building Report for the building expansion has been sent to the school district for signatures and transmission to the State Education Department.
- We have received several donation requests. Appropriate memorials will be discussed with the Board.
- Science and Social Studies text books for our new program have been delivered to the Family Center. Additional books should arrive in early summer.
- Reference Librarian Janice Weinman located pictures of Plainview in the early 20^th century. They have been framed and hung across from the Circulation Desk.
- WLNY-TV filmed staff packing boxes to be sent to our soldiers. Senator Kemp Hannon has given a special grant of $5000. Senator Hannon’s office will be contacted to determine we are able to use this grant.
- The State Education Department has extended the Friends of the Library grant until November 1.
- Sandi Silkes, Marilyn Stolove and the Director attended a workshop on radio frequency identification tags which are tools to help staff manage their collections.
- At the Memorial Day Parade, Chris Tooker, Sue Victor and Renee Zeichner will be recognized for their contributions to the soldiers in Iraq and Afghanistan.
- Heather Greco and Elaine Zimmer planted vegetables in the Bea Shacknow memorial garden.
- We have received a check in the amount of $3516 from our insurance company as a reward for having a safe work place.
- At the next meeting information will be presented regarding new Internal Revenue Service regulations for 403B plans.

The following reports were received and filed:
- Library Statistical
- Family Center Statistical
- Circulation Control
- Community Service
- Community Service Program
- CES/YES
- Family Center
- Family Center Program
- Media Center
- Reference

UNFINISHED BUSINESS:
Procurement Policy - tabled
Staff Attendance at Conferences Policy - tabled
Use of Library Facilities for Meetings & Other Purposes - The procedures and regulations for use of meeting rooms were adopted, as revised May 21, 2008, in a motion made by Mrs. Nelkens, seconded by Mr. Polansky. Mrs. Leibowitz and Mrs. Nelkens stated Ms. Pontillo should feel free to come back to the Board should any problems arise in the future.

NEW BUSINESS:
Personnel & Salary Changes - On a motion by Mr. Polansky, seconded by Mrs. Nelkens, the personnel & salary changes were approved.
Library Calendar Fiscal Year 2008-2009 – Mrs. Nelkens requested the meetings begin at 6:45 PM. Mr. Polansky made a motion to approve the calendar with the new time. Mrs. Nelkens seconded the motion which passed, all Trustees voting aye
Approval for Library Director to attend the ALA Conference – Mrs. Browne’s attendance at the ALA Conference in Anaheim, CA, from June 26 – June 30, 2008 at a cost not to exceed $2000, was approved in a motion made by Mr. Polansky, seconded by Mrs. Nelkens and approved by all Trustees.

OTHER BUSINESS:
-Mr. Polansky questioned Lexis-Nexis. Mrs. Browne explained it is an expensive database and we do not have many requests for it. The East Meadow Library is a Co- central Library with staff trained in Lexis-Nexis.
- Mrs. Nelkens asked about the Library having video games in the Media Center and possibly charging a nominal fee. This idea will be explored.
- We are considering the purchase a homework assistance database, Brain Fuse. The Friends of the Library may pay part of the expense. Mrs. Nelkens wants to promote our databases and feels the PTA may be a way to get this information to the community.

ADJOURNMENT: There being no further business, Mr. Polansky moved the meeting be adjourned. Mrs. Nelkens seconded and upon unanimous vote, the meeting ended at 8:00 PM.

Respectfully submitted,

Ruth Guarnera , Recording Secretary

ATTENDANCE
Linda Brawerman
Victor Fischer
Linda Prussein
Marilyn Stolove
Sue Victor
Renee Zeichner